From Collection to Production in One Week
The Issue: Multi-National Law Firm Faces Short Deadline for Large Production
A large law firm with offices throughout the US and Europe faced an extremely short discovery deadline. Altep had just 2 days to collect more than 1.6 million documents, process, cull and filter using keyword searches and host the data for review. Once the documents were available, attorneys had less than a week to review; thereafter, Altep produced more than 680,000 images to meet the court-ordered deadline.
Data Stats:
Total GBs received: 244
Total docs before culling: ~1,615,000
Total docs hosted: ~102,000
Total GB hosted: 135
More than 8GB of opposing counsel production data was also hosted and reviewed
Production Size: ~47,800 documents (683,000+ images)
Time constraints, coupled with the significant size of the data population, were obviously the big challenge during this project.
The Solution: With Teamwork, Dedication and an Efficient Process, the Impossible Can Be Made Possible
- Altep assigned a dedicated Project Manager, who was physically on-site from the beginning of project in order to oversee the data collection and to provide support to the litigation and review team.
- Rolling deliveries of data from San Antonio to El Paso via Altep courier were arranged in order to maintain chain of custody and ensure the fastest possible turnaround.
- Altep’s EDD processing teams were scheduled in around –the-clock shifts so that data could be processed continually, and any issues were handled right away.
- Database Administrators were on call, and loaded data for native review as soon as it was released.
- To prepare the review teams, Altep offered Inspicio® training sessions via WebEx, five times per day for two consecutive days. More than 160 reviewers were trained to complete the project.
- To save time in generating the production dataset, the Production Team began converting documents marked Responsive and Not Privileged to TIFF on a rolling basis while the review was ongoing.
- Application Support Specialists provided live support via remote access sessions, e-mail and telephone for 48 hours straight.
- The Project Manager provided hourly status reports throughout the review. At the conclusion of the review, Altep couriers hand-delivered the production datasets to outside and opposing counsel in San Antonio and Houston, on external hard drives.
Upon receipt of Opposing Counsels’ production dataset, Altep hosted the data and continued to provide 24 hour support during the client’s review of these materials.
The Impact: Win Win
The client was able to meet the court-ordered deadline, and won the case. Altep is currently assisting with a second, separate matter.
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